Hire a Dedicated Estimating Team

Customized estimating solutions for organizations with ongoing construction projects

For organizations with continuous estimating needs, Estimatera offers dedicated estimating teams that function as an extension of your business. Our specialized teams provide consistent, reliable cost estimates with faster turnaround times and deeper understanding of your specific requirements.

Unlike project-by-project estimating services, a dedicated team offers continuity, specialized knowledge of your operations, and cost efficiencies that improve your bottom line while maintaining the highest standards of accuracy and detail in every estimate.

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Dedicated Construction Cost Estimating Team

Benefits of a Dedicated Estimating Team

Why organizations choose Estimatera's dedicated team solution

Cost Efficiency

Reduce your estimating costs with a dedicated team that offers predictable pricing models based on volume rather than per-project fees. Our dedicated team solution typically delivers 20-30% cost savings compared to individual project estimates while eliminating the overhead of maintaining an in-house department.

Faster Turnaround Times

Receive estimates with significantly reduced turnaround times as your dedicated team becomes familiar with your projects, preferences, and requirements. Priority scheduling ensures your estimates are always at the front of the queue, with dedicated resources focused exclusively on your needs.

Consistent Methodology

Benefit from consistent estimating standards, formats, and methodologies across all your projects. Your dedicated team maintains uniformity in approach, terminology, and presentation, making estimates easier to compare and analyze across different projects and timeframes.

Deep Knowledge of Your Business

Work with estimators who develop specialized knowledge of your business, including your typical projects, preferred materials, construction methods, and unique requirements. This institutional knowledge grows over time, resulting in increasingly accurate and relevant estimates.

Seamless Integration

Your dedicated team integrates with your existing workflows and systems, functioning as a natural extension of your organization. We adapt to your processes, software platforms, and communication preferences to create a seamless experience that feels like an in-house department.

Scalable Resources

Easily scale your estimating resources up or down based on project volume and business needs without the challenges of hiring, training, or reducing staff. Your dedicated team can flex to accommodate busy periods and scale back during slower times, providing optimal resource allocation.

How Our Dedicated Team Service Works

Our dedicated estimating team service provides a comprehensive solution that combines the expertise of specialized estimators with the consistency and integration of an in-house department, all without the overhead and management challenges.

Customized Team Structure

We build your estimating team based on your specific needs, volume of work, and types of projects. Your team may include senior estimators, specialty trade estimators, BIM/takeoff specialists, and a dedicated project manager who serves as your primary point of contact and ensures quality control.

Dedicated Communication Channels

Your team is accessible through dedicated communication channels, including direct phone lines, email addresses, and video conferencing. Regular check-in meetings ensure alignment with your goals and provide opportunities for feedback and adjustments to the service.

Customized Estimating Templates

We develop custom estimating templates and formats that align with your organization's preferences and requirements. These templates ensure consistency across all estimates while incorporating your specific categorization, coding, and presentation preferences.

Integrated Workflows

Your dedicated team integrates with your existing project management systems, estimating software, and document sharing platforms. We adapt to your preferred tools and processes, creating a seamless workflow that minimizes disruption and maximizes efficiency.

Volume-Based Pricing Models

Our dedicated team service offers predictable, volume-based pricing models that typically provide significant cost savings compared to individual project estimates. Options include monthly retainers, estimate volume packages, or hybrid models tailored to your specific needs and budget.

Continuous Improvement Process

Your dedicated team implements a continuous improvement process that includes regular review of estimate accuracy, turnaround times, and client satisfaction. This systematic approach ensures the service evolves and improves over time to better meet your needs.

Knowledge Repository

We maintain a comprehensive knowledge repository specific to your organization, including historical cost data, preferred vendors, standard specifications, and lessons learned from previous projects. This institutional knowledge enhances accuracy and consistency across all estimates.

Regular Reporting and Analytics

Receive regular reports on estimating activity, including volume, turnaround times, estimate accuracy, and cost trends. These analytics provide valuable insights for business planning, budgeting, and continuous improvement of the estimating process.

Dedicated Team Structure Options

Flexible team configurations to meet your specific needs

Core Estimating Team

Ideal for organizations with moderate, consistent estimating needs. Includes a senior estimator, 1-2 estimators with relevant specialties, and a project coordinator. This team can handle approximately 10-15 estimates per month, depending on complexity and scope.

Comprehensive Estimating Department

Perfect for organizations with high-volume estimating requirements. Includes a department manager, multiple senior estimators, specialty trade estimators, BIM/takeoff specialists, and administrative support. This structure can handle 30+ estimates per month with consistent quality and turnaround times.

Specialty Focus Team

Designed for organizations that require deep expertise in specific construction types or trades. This team includes estimators with specialized knowledge in your particular area of focus, such as healthcare facilities, industrial projects, or specific trade packages like MEP systems.

Hybrid Support Model

Supplements your existing estimating staff with specialized resources to fill gaps or handle overflow work. This flexible model provides additional capacity during peak periods and specialized expertise for complex projects while working alongside your in-house team.

Executive Estimating Team

Focused on high-level estimating oversight and strategy. This team includes senior estimators and estimating managers who provide quality control, estimate review, value engineering, and strategic guidance while your internal team or our production estimators handle the detailed takeoffs.

Custom Team Configuration

We can create a completely customized team structure based on your unique requirements, project types, volume, and budget. This bespoke approach ensures you have exactly the right resources with the specific expertise needed for your organization's success.

Our Team Implementation Process

A systematic approach to establishing your dedicated estimating team

Needs Assessment

We begin with a comprehensive assessment of your estimating needs, including project types, volume, complexity, turnaround requirements, and budget considerations. This thorough analysis forms the foundation for your customized team solution.

Team Design & Proposal

Based on the needs assessment, we design a team structure and service model specifically for your organization. The proposal includes team composition, roles, communication protocols, pricing model, and expected outcomes and deliverables.

Team Assembly

Once the proposal is approved, we assemble your dedicated team, selecting estimators with the specific expertise and experience relevant to your project types. Each team member undergoes orientation to your organization's requirements and preferences.

Systems Integration

We integrate with your existing systems and workflows, establishing connections to your project management software, document sharing platforms, and communication tools. Custom templates and processes are developed to align with your standards.

Onboarding & Training

Your team undergoes comprehensive onboarding to understand your organization's specific requirements, standards, and preferences. This includes training on your projects, materials, methods, and any specialized requirements unique to your business.

Initial Project Phase

The team begins work on initial projects with close supervision and quality control. This phase includes frequent check-ins and feedback sessions to ensure alignment with your expectations and make any necessary adjustments to the process.

Continuous Improvement

Once established, we implement a continuous improvement process with regular performance reviews, feedback sessions, and service adjustments. This ensures the team evolves with your needs and consistently delivers exceptional value.

Ready to build your dedicated estimating team?